Create a Pay Stub with an ITIN (No SSN Required)

What an ITIN is, and how it shows on your stub

The IRS issues an Individual Taxpayer Identification Number (ITIN) to people who need a U.S. taxpayer identification number for federal tax purposes but aren't eligible for a Social Security number. An ITIN is nine digits, begins with 9 and is formatted like an SSN: NNN-NN-NNNN.

Because the two numbers look alike, a stub should say which one it shows. When you choose ITIN, the ID type prints with the last four digits, for example ITIN XXX-XX-5678, so anyone reading the stub knows exactly what they're looking at. Everything else works like any pay stub we make: earnings, taxes, deductions, net pay and year-to-date totals.

A pay stub doesn't need your full number

A pay stub identifies the employee, but it doesn't have to print a complete ID number. California's wage statement law, for example, calls for the employee's name with only the last four digits of the Social Security number, or an employee identification number other than a Social Security number (Labor Code section 226).

PayStubShop pay stubs follow the same principle. You choose the taxpayer ID type (SSN, ITIN or None), and only the last four digits ever print. You can also add an employee ID, which prints as you enter it.

What's on your ITIN pay stub

Every stub carries the details of a complete earnings statement, calculated from what you enter. All eight of our templates print the same figures, so choose the look you like.

• The employer's name and address, and your name with your taxpayer ID
• The pay period and pay date
• Hours and rates, or salary, with overtime where it applies
• Federal income tax, Social Security and Medicare, plus state tax where supported
• Deductions, net pay and year-to-date totals for each line
• A detachable direct deposit advice, free with every stub

Accurate figures, start to finish

Enter your real pay and the stub does the rest. Federal income tax withholding follows the IRS Publication 15-T percentage method for the Form W-4 choices you enter. In states we don't calculate, you enter the state and local amounts from your payroll records, and a missing tax is never printed as $0.

Stubs for a rental or loan application should match the records they'll be read alongside, such as your bank deposits. Our guides to pay stubs for rental applications and pay stubs for loan applications cover what landlords and lenders typically ask for, and how to read a pay stub walks through every line.

Paid as a contractor? Use the contractor layout

If you're paid as an independent contractor rather than through payroll, a contractor payment statement is the better fit. Choose the Contractor Statement template and the document shows the services, the amount paid, any backup withholding and the year-to-date total, with no employee tax lines. ITIN works there too, and so does EIN.

At year end, the business that paid you may send you a Form 1099-NEC. Our page on 1099-NEC and 1099-MISC with an ITIN shows how an ITIN appears on those forms, and W-2 vs. 1099 explains how employees and contractors differ.